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WELCOME

Welcome to the Otoe-Missouria Tribe Daycare Center.  All of our staff is looking forward to having you and your family as part of our program.

CENTER INFORMATION

Otoe-Missouria Tribe Child Care Center

8151 Hwy 177

Red Rock, OK  74651

Telphone(s)                580-723-4466

1-800-692-6863

Administrator/Director                                                      Julia Horinek X 137

Administrative Office Hours (Mon-Fri)                           8:30am-4:30pm

Teacher Hours (Mon-Fri)                                                    7:30am-5:00pm

MEAL SCHEDULE

Breakfast                                                                               9am-9:30am

Lunch                                                                                      12pm-12:30pm

Afternoon Snack                                                                  3:30pm-4pm

HOURS OF OPERATION

Our center hours of operation are from 7:30am-5pm Monday thru Friday.  The program will be licensed for 40 children ages 6 weeks to 12 years of age.  The center plans for children to arrive no earlier than 7:30am and to be picked up promptly at 5pm.

ENROLLMENT

In order for the Otoe-Missouria Tribal Child Care Center to reserve a slot for your child, please

complete the attached forms and return it, with your child’s non-refundable Materials/Equipment Fee.

PAYMENT

Accounts will be set up according to the parents preferred schedule.  Rates are listed below.  Your payment

will be expected on the first Friday of the following month of services received.  Ex:  If your child receives

services for the month of January, then your payment will be due the first Friday in February.  Unless other arrangements are made   If your account is not paid in full by the 15th of the following month, your child’s slot

will not be held and will be given to the child next in line and your child will be put back on the waiting list.

 

CLASSROOM

Mat/Equip

Fee

5 Day

(M-F)

3 Day

2 Day

Half Day Rate

(Less than 4 hours)

Full Day Rate

(More than 4 hours)

1

Infants 0-12 months

$25.00

380.00-mo.

95.00-week

228.00-mo.

57.00-week

152.00-mo.

38.00-week

15.00 per day

19.00 per day

2

Toddlers 13-35months

$25.00

340.00-mo.

85.00-week

204.00-mo.

51.00-week

136.00-mo.

34.00-week

13.00 per day

17.00 per day

3

Pre-School 36-60 months

$25.00

300.00-mo.

75.00-week

180.00-mo.

45.00-week

120.00-mo.

30.00-week

11.00 per day

15.00 per day

4

School Age 60+ months

$25.00

240.00-mo.

60.00-week

144.00-mo.

36.00-week

96.00-mo.

24.00-week

8.00 per day

12.00 per day

Otoe-Missouria Tribal Member’s children and/or children who are enrolled members of the Otoe-Missouria

Tribe will receive the following rates:

 

CLASSROOM

Mat/Equip

Fee

5 Day

(M-F)

3 Day

2 Day

Half Day Rate

(Less than 4 hours)

Full Day Rate

1

Infants 0-12 months

$25.00

340.00-mo.

85.00-week

204.00-mo.

51.00-week

136.00-mo.

34.00-week

13.00 per day

17.00 per day

2

Toddlers 13-35months

$25.00

300.00-mo.

75.00-week

180.00-mo.

45.00-week

120.00-mo.

30.00-week

11.00 per day

15.00 per day

3

Pre-School 36-60 months

$25.00

240.00-mo.

60.00-week

144.00-mo.

36.00-week

96.00-mo.

24.00-week.

9.00 per day

13.00 per day

4

School Age 60+ months

$25.00

200.00-mo.

50.00-week

120.00-mo.

30.00-week

80.00-mo.

20.00-week

6.00 per day

10.00 per day

Rates for children in care one hour or less per day will be $5.00; if child or parent is an Otoe-Missouria Tribal

Member the cost will be $3.00 per day.  Drop-ins will be accommodated when space allows.  A 24 hour notice must

be given, in order to reserve an available slot.  All rates are on a per day basis.

DROP OFFS/PICK UPS

We open at 7:30am please do not bring your child to the center before then.

Please pick your child up promptly at 5pm.  If you are late the fees are as follows:

5:05pm-5:09pm= $5.00

5:10pm-5:14pm=  $10.00

5:15pm-5:19pm=  $15.00

5:20pm-5:24pm= $20.00

5:25pm and after we will call DHS and/or ICW

If you are continuously late, it could be grounds for dropping your child from the program.  Our hours

are 7:30am-5pm and will be strictly adhered to.  If you have any questions or concerns you can either speak

to the Site Supervisor or the Director.

SIGN-IN/OUT

To verify a child’s attendance, a child must be signed in and signed out upon arrival and departure daily by the parent or person authorized to bring or pick-up the child.  The sign-in sheet is located in the child’s classroom.

Children will only be released to those listed on their pick-up sheet.

EMERGENCY CONTACT LIST

It is very important that when completing the application for the child, The Emergency Contact/Emergency Medical Procedures Form be completed thoroughly.  Please list all those who may pick your child up and all emergency contact numbers and please keep it current, so that in the event of an emergency we have up-to-date phone numbers.  We will not release a child to a person who is not listed on the check out list.  The person picking up the child will need to have a valid picture id to verify who they are.  No child will be released, even in case of an emergency unless the person’s name is listed on the child’s file.  The center must have notice in writing and in advance letting the center know if someone else is to pick up your child.  The person who picks up your child must be at least 16 years old.

LEGAL CUSTODY

Parents with legal custody must submit a copy of the court judgment for our files at the time of enrollment or if there is a change during the year.  Nothing can be done unless we have a copy of the judgment.  Meaning that a parent cannot call the center and demand restriction unless, the center has a legal document stating such.  If the center has a LEGAL statement, a non-custodial parent may not pick up a child unless their name is listed on the pick-up and drop off form.  The center will follow strict adherence to the custody judgment.

OPEN DOOR POLICY

The Otoe-Missouria Tribe Child Care Center has an open door policy.  Parents have the right to request and receive information concerning their child.  Parents not only have the right to visit the center but are also encouraged to do so.  Parents are encouraged to share their concerns or complaints.  Parents are more than welcome to contact to the Site Supervisor or Assistant Site Supervisor.  If neither of these are able to address the parents concerns, parents are more than welcomed to address the Director of the program.

ENROLLMENT

The following documents are required for each child’s enrollment

Application                                        Completely filled out

Materials/Equipment Fee                Money Order/Cashier’s Check/Personal Check

Birth Certificate

Social Security Card

Current Immunization Record

Medical Information

Food or medication allergies           Completely filled out

Emergency Contact                          Completely filled out

 

SMOKE/DRUG FREE ENVIRONMENT

There will be no smoking in our Child Care Center.  When smoking outside, staff or parents must be out of view of children.  No alcohol, illegal drugs, or other controlled substances will be allowed on the Otoe-Missouria Tribal Premises or at any Otoe-Missouria Tribal sponsored function.  Anyone under the influence will be asked to leave immediately.  Failure to do so will result in legal authorities for immediate dismissal of person(s) causing the disturbance.

CHILD ABUSE AND NEGLECT POLCIY

The Otoe-Missouria Child Care Center is required by law to report any suspected cases of child abuse and/or neglect.  All staff members are mandated child abuse reporters, therefore, any suspected child abuse will be reported.  Parents may also report child abuse if the parent suspects child abuse.  The Child Abuse Hotline # is 1-800-540-4000.  Anyone reporting child abuse/neglect will not be required to give their name and all claims are kept confidential.

CLOTHING

Please take the following into account when you dress your child for the center.

  • Weather-winter gear for outdoor play, rain jackets for wet days, etc.
  • Shoes-shoes for outdoor play
  • Toddler Play-mess/fun activities could potentially stain or ruin clothing.  Please dress your child for play
  • Potting Training-Buckles, buttons, snaps, and ties are all good things to encourage your child’s mastery of fine motor skills, but for children struggling to master potty training, the faster the outfit comes off the better!
  • Accidents-please bring at least one extra set of clothes to the center in case of spills, potty accidents, etc.  Parents must also provide diapers & pull-ups,
  • Formula- we will be participating in the CACFP, but we will provide 1 type of formula and cereal for the infants.  If you prefer your child on a different formula or cereal, you will need to provide this to the center.

POTTY TRAINING

The Otoe-Missouria Child Care Center realizes that each child learns at his or her own pace and that each child does not learn the same as others.  Potty training is a big step for toddlers.  The Otoe-Missouria Child Care is willing to help assist parents in this transition.   Our center does not have the full one-on-one time to fully teach and take responsibility of potty training so please let our staff know about what you do at home to help the child so the center can be consistent with this process.

It is our Policy is that your child must be fully potty trained, by the age of 36 months.  If your child is not potty trained by the age of 36 months, we will ask that your child be withdrawn from our program, until he/she is potty trained.  Children at this age are too big for our diaper changing tables and per DHS Licensing Standards; children in diapers must be changed on a diaper changing table and not any other surface.  During the potty training process we ask that you provide your own pull-ups, wipes, and a change of clothes.  We understand that this is a big step for your toddler and a huge achievement for them and look forward to assisting you with this process.

The only exceptions to this policy will be documented circumstances of a medical condition.  Documentation must come from your child’s pediatrician/primary care physician.

CENTER CLOSURES

These are the scheduled days the Center will be closed.  Please note that changes may occur do to unforeseen circumstances.

Thanksgiving                          November 22 & 23

Christmas                               December 24-26

If any other closings occur you will be given sufficient notice so you can make other arrangements.

HEALTH NOTES

Immunizations

Oklahoma Law requires that all children receive appropriate immunizations or meet the exemptions for medical, religious, or parental objection.  New clients must show proof of immunizations or exemption statement before enrollment.  Immunizations are required to be up to date and maintained.  Parents will be reminded by a letter from staff that their child is due for immunizations.

Immunization Requirements in Oklahoma

2009-2010

Child Care

Pre-School

KDG thru 8th

4 DTP/DTaP/Td

4 DTP/DPaP/Td

5 DTP/DTaP/Td

3 Polio

3 Polio

4 Polio

1MMR

1 MMR

2 MMR

1-4 Hib

 

 

3 Hep B

3 Hep B

2 or 3 Hep B

2 Hep A

2 Hep A

2 Hep A

Varicella

Varicella

 

CONFIDENTIALITY

All staff and volunteers will follow a code of confidentiality during working and non-working hours about the office, classrooms, children, and family matters.  Personal problems of the parent (or child) in this program will not be discussed with other staff, staff’s family, friends, or anyone outside the center.  Never mention names of families or children in training sessions or meetings.  Informal conversations, talking with other staff or visitors can be a violation of confidentiality and the privacy of the family.  When obtaining permission from the parents to release confidential information, it must be very specific as to what purpose the information will be used for.  The form used to obtain the parents’ signature must be “informed consent” and it means that the parents are fully informed of all the particulars involved and knowingly and voluntarily give their permission for the specific request.  However, tribal and state laws and regulations require that we release any information in cases where abuse or neglect is a concern.

All volunteers will be briefed on confidentiality.  When volunteers/parents are working in the program, they will not access to any file other than their own child’s folder.  This includes C-WEP, JTPA, WIA, and any other volunteer.

INJURED CHILD

When a simple injury occurs at school, we will administer first aid treatment.  If additional treatment is needed, the parent will be notified immediately to take the child to their physician or to a local hospital.  In case of a critical emergency, the parent and 911 will be called.  For each accident/incident an

accident/incident report will be completed by the teaching staff.  Parents will receive a copy of the accident/incident report form to read over.  Staff must also obtain the parent’s signature.  Copies will be made, 1 copy will be kept in the child’s file, 1 copy will be kept in the Director’s Office and the original will be sent home with the parents.

MEDICATION ADMINISTRATION

No medication prescription or non-prescription will be administered to your child without your previous written consent.  Prescribed medication must be in the original container with the child’s name and dosage requirements legible.  Although we prefer not administer any medication at the center, we understand that it may be unavoidable in some circumstances.  The proper form must be completed by parent/guardian and returned to the Otoe-Missouria Tribe Child Care Center staff before any medication is administered to the child.  No expired medication will be administered to any child.

The OM Child Care Center will maintain an individual record of the amount of medication dispensed for each medication.  This will include:

◦The date when the medication was given

◦The name of each medicine given

◦The time administered

◦The dosage

◦The signature of the staff whom dispensed the medication.

ILLNESS

Our policy on illnesses is meant to protect all of our children, families, and staff from the spread of contagious diseases.  If your child has a contagious illness, please contact the center immediately as other parents must be notified.  These steps will need to be taken if your child becomes ill:

◦ The center needs a doctor’s note stating what the illness is and when and how long your child will be out of the center.

Once the center receives the doctor’s note each parent will be contacted about the illness, virus, etc.  Due to confidentially, your child’s name will not be mentioned.  Letters will be sent out describing what the illness is and what the symptoms are.

When a child becomes ill in school it is our policy to contact the parent and have the child picked up.  If the parent can not be reached other arrangements must be made for child care.  The Otoe-Missouria Tribe Child Care Center will exclude an ill, injured, or contagious child from program attendance if:

◦The child’s condition prevents him or her from participating in routine activities; or

◦The child’s condition requires more care than the staff are able to provide without compromising the needs of the other children; or

◦Keeping the child in attendance poses a significant risk to the health and safety of the child or anyone in contact with the child.

A child will not be excluded if the center is able to eliminate the significant risk to health or safety posed by the child’s condition or to reduce the risk to an acceptable level.  A child will not be excluded if the physician or nurse practitioner approves re-admittance.  Other considerations for exclusion may include:

Severe coughing        Difficult/Rapid breathing               Yellowish skin or eyes

Sore throat or trouble swallowing             Unusually dark, tea-colored urine

Gray or white stool              Headache or stiff neck                   Pulling at ears

Greenish discharge from nose or severely runny nose   Unusually cranky, less active, etc.

Please do not send your child to the center if he/she has any of the following symptoms:

Nausea           Fever              Lice                 Diarrhea

Stomach ache                       Pink eye          Vomiting         Ear pain/drainage

These symptoms usually are signs of a contagious virus or contractible bacteria/illness.  If a child comes to the center when ill, other students are exposed to the illness.  Daily health checks will be conducted each day upon your child’s arrival.  If it is determined that your child displays any of the above listed symptoms he/she will not be allowed to stay at the center.  If your child is determined to have any of the above symptoms after you have left you will need to make arrangements to have your child picked up as soon as possible.

Children will be re-admitted to the center after 24 hours has passed since medication began or a medical statement verifying the child can be re-admitted to the center is submitted to the program.  Children with fevers of 101° or greater cannot be re-admitted until their fever is reduced and stable.

HEADLICE

We have a no nit, no lice policy.  When children are found to have live bugs or nits they cannot remain in the center and cannot return until the problem is taken care of.  Children may return when their hair has been treated and they are free of live bugs or live nits.  Head checks will be done on a weekly basis.  When staff determines a child has live bugs/nits parents will be notified to pick up their child.  We will provide information on the prevention and treatment of head lice if the parent is interested.

In the event that the infestation occurrences are chronic:

1)After the third notice, three(3) consecutive  head checks when live bugs and/or nits are found, the family must be refereed to the local hospital or  clinic for shampoo.

2)A release from the clinic or hospital to return to school must be filled out and signed.

3)A child must be checked in the presences of the parent before the child may return.

4)The center staff will send out a notice to all parents when a case of head lice has been identified in the center.  The health alert will inform the parents when their child has been exposed and directions to remedy.

DISCIPLINE POLICY

The Otoe-Missouria Tribe Child Care Center encourages appropriate behavior; staff & volunteers do this by giving positive verbal rewards.  This reinforces a child’s good felling about his/her behavior and serves as an example to other children.  Staff will ask a child to stop and think about his/her inappropriate behavior enabling the child to work at self-control.  If the child continually does not cooperate for instance in circle time, large or small group, or lunch the child will be seated by a provider or redirected to another area and reminded of acceptable behavior.

Removal from the group for a period of “time out” is the next tactic used for a child who continually demonstrates unacceptable behavior.  Time out for the first and second actions will be in the classroom.  If the time out is not working in the classroom the child will be taken out of the classroom and placed in the office with the Site/Assistant Site Supervisor.  Time out is not punishment, but rather a time when the child may calm down, remember what behavior the teacher is asking for, and decide for him/her self when he/she is ready top rejoin the group with appropriate behavior.

If persistent inappropriate behavior continues parents will be contacted and requested to attend parent-teacher conference.  Staff (may include provider, Site/Assistant Supervisor, & Director) & the parents together will discuss what strategies need to be taken to motivate their child to behave in an acceptable manner.

As a last resort, if the safety of the other children become an issue, the parent will be required to pick their child up.  Corporal punishment is against the Otoe-Missouria Tribe Child Center’s Policies and is absolutely not an acceptable method of handling young children’s behavior.  Children will not be hit, slapped or spanked in any manner while attending our program.

Inappropriate behavior includes but is not limited to excessive or repeated aggressive behavior, climbing on furniture or equipment, biting, hitting, kicking, running away, foul language, and excessive urinating or bowel movements in clothing.

PARENT GRIEVANCE PROCEDURES

The following are procedures designed to provide a method of prompt review, impartial consideration and equitable disposition of grievance presented by the parents of the Otoe-Missouria Tribe Child Care Center.   Parents are to be treated fairly in all respects.  Parents who feel that they have been subjected to unfair treatment of discrimination have the right to present their grievance, as recognized by these procedures, described here.  A grievance, as recognized by these procedures, is defined as a parent’s dissatisfaction with an aspect of the Otoe-Missouria Child Care Center, which he/she brings to the attention to the Site or Assistant Site Supervisor.  The person filing a grievance should be free from constraint, coercion, discrimination, or reprisal.  When grievances arise, they should not be considered as reflecting unfavorably on the parent or the administration, but considered as a parent’s right.

All parents are covered by these grievance procedures:

  1. The aggrieved parent should present his/her grievance to the Site Supervisor/Assistant Site Supervisor in writing by using the Parent Grievance Form, located in the Site Supervisor’s Office.
  2. If the aggrieved parent is not satisfied with results presented by the Site Supervisor, the parent may then present his/her grievance in writing to the Director.  The Director will then confer with the Site Supervisor on the grievance, and make a decision based on all evidence.
  3. If the aggrieved parent is still not satisfied with the decision made by the Director and the Site Supervisor, they may present their grievance to the Tribal Council.  The Tribal Council will make a decision at their next Tribal Council Meeting.  The decision will be made known to the parent in writing within 2 weeks after the meeting.  All decisions made by tribal council are final.

TRAININGS

Staff is required to have at least 12 clock hours per employment year.  The Site Supervisor is required to have 20 clock hours per employment year.  All staff members must have training in CPR & First Aid and Child Abuse and Neglect.  Each staff will have a yearly physical that will be kept on file.  We will always try to schedule trainings so it doesn’t conflict with services provided.  If there is a time when this cannot be avoided, notice will be given in enough time other arrangements can be made.

ODDS and ENDS

  • Please do not allow your child to bring toys to the center.  Personal toys can cause ownership issues and sharing issues with infants and toddlers.
  • If you would like to celebrate your child’s birthday at the center, you are more than welcome to bring a cake or other appropriate treats for the classroom.  We would be happy to take pictures and help you celebrate.
  • Please do not allow your child to bring gum or candy to the center( even for birthday celebrations), as they pose to be a great choking hazard.
  • Please mark personal items, such as blankets, bottles, etc. with your child’s name.

If you have any questions or concerns feel free to talk to any staff and we will get answers to you as soon as possible.